Member Room Reimbursement

Each year, the Coalitions apply for grants that support the CAIA Membership Room Reimbursement program.  

Who is eligible for CCASA/Violence Free Colorado Room Reimbursements?
Members of either Coalition are eligible to request room reimbursement during the registration process. Members must be in good standing at the time of applying. Violence Free Colorado member must be paid/valid by February 28, 2020 to be eligible. Individual members are not eligible

Can I get two rooms as a dual member?
With few reimbursements available, we need to spread the opportunity to as many members as possible. Members can claim one room for their organization, not two or more.

What is covered in a room reimbursement?
Reimbursements are for rooms at the Vail Marriott Mountain Resort, The Lions Square and Spa or The Antlers. Room cost ($153 per night) up to three nights will be covered, excluding tax and parking. The room cost amount of $153 is applicable to rooms booked at the Vail Marriott, The Lions Square and Spa or The Antlers.

Sounds great, how do I claim my room?
Room reimbursements are limited and allocated on a first come, first serve basis through registration.

When registration opens on March 2nd, be quick to register and claim your room. Similar to being glued to your computer for those “must have” concert tickets, you’ll want to register right away March 2nd.  Heck, set your alarm for 12:01AM to be the first of 15 to claim a room.  Once the rooms have been claimed, the option will go away and instead, you will see a message “All Member Room Reimbursements Have Been Claimed.”

As you navigate through the registration screens, an option will appear to choose the dates you need a room. IMPORTANT: Talk with your team and determine who will claim the room. That way we don’t have multiple people in your organization claiming a room.

Book your room — fast
Rooms at the Marriott sell out quickly. In fact, many attendees have already booked their rooms. Don’t delay in calling the hotel at 800-648-0720 and tell them you are with the CAIA Group. You’ll pay the hotel directly for your room and submit for reimbursement after the conference. Booking your room early does not guarantee a reimbursement. Only registration will.  We DO NOT make reservations for you. You are responsible for making reservations and any cancellations.

Reimbursement Forms
Only members who claim their rooms at the time of registration will receive a reimbursement form via email after the conference. You’ll need to complete the form and submit a copy of your receipt. Checks are mailed in July. 

So… Book your rooms early and be quick to register on March 2nd.